9–10 October 2026  ·  İstanbul Topkapı University  ·  In-person & Online

usbedconference@gmail.com   TR / EN

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6TH USBED CONFERENCE

Participant Guide

Every step of the conference process, from submission to presentation. For questions: usbedconference@gmail.com

Submission and Registration

1. Fill in the paper submission form completely and send it with your abstract or full text attached.

2. You will be told within 5 days whether your submission has been accepted, at the e-mail address given on the form. Please wait for this reply.

3. If your submission is accepted, a signed acceptance letter and payment details are sent by e-mail.

4. Pay the fee matching your mode of attendance. If the person paying is not the participant, the reference field must contain only the participant’s name; no other note is needed.

Preparing Your Paper

5. Prepare your abstract or full text following the APA 7 system and the conference template. The template is an example for formatting; you can set the headings to suit your own work.

6. Prepare your file in WORD, DOC or DOCX format and send it before the deadline.

General Formatting Rules

  • Garamond
  • 11 pt (headings 12)
  • Line spacing 1.15
  • 6 pt before/after
  • 2 cm margins
  • Abstract 100–200 words
  • Full text 1,000–9,000 words
  • APA 7
Download the Template

Programme and Presentation

7. Wait for the conference programme to be announced and review it. If any of your details are wrong, e-mail a correction request.

8. If you are attending in person: be at the announced venue by 08:30 on the conference day. Be in the relevant room 15 minutes before your session and give your presentation as directed by the moderator.

For cyber-security reasons, moderators may not allow external drives to be connected to the room computers. E-mail your presentation file to your moderator before the session.

9. If you are attending online: allow for the time difference. Türkiye is in the GMT+3 time zone and all times in the programme follow Turkey time. Joining links are active throughout the day; connect at least 10 minutes before your session and make sure your internet connection is stable.

Certificates and Publication

10. Participants who do not present receive no certificate of attendance, their texts are not published in the conference book and no refund is given.

11. Those who attend in person and present receive their certificate in print. Certificates for online participants are sent by e-mail.

12. The conference book is published once preparations are complete and sent to all participants as a PDF by e-mail.

13. Authors who would rather publish in the USBED Journal than in the conference book may submit their full text to the journal separately. The journal’s publication and review criteria differ markedly from the conference, and the journal gives no guarantee of publishing papers presented at the conference.

Downloadable Documents

Participant Guide

A Word version of every step on this page. In Turkish and English.

Download the Guide (DOCX)

Conference Accreditation Letter

An official letter signed by the Chair of the Organising Committee, prepared for submission to your institution.

Download the Letter (PDF)

The Conference Accreditation Letter will be updated after the conference to include participation statistics.

Social Programme

Museum entries, the boat tour, transfers and meals are planned from the attendance lists. To keep the programme running smoothly, observe the announced times and inform the organising committee immediately if your attendance changes.

Social Activities